Conference Logistics and Information

Registration

 

All delegates, including CSSE members, must register for both the Congress of the Humanities and Social Sciences and for the CSSE conference. Membership fees are not the same as conference registration fees. Further information about registration fees may be located on the Congress site . Registration must be done through Congress portal.

Housing

Accommodation must be booked through the Congress site. If you are planning to stay on campus, we recommend that you book your residence room without delay.

Printing Services During the Conference

Documents

Pay for Print is a service that will allow attendees to print, copy and scan documents on specially marked printers located across campus. Visitors must purchase a re-loadable guest card available from any library circulation desk, food services outlet or residence check-in counter. Print jobs can be submitted online.

Posters and Banners

Posters/banners: UBC Studios is a dedicated print facility on the UBC campus, specializing in quality printing of wide-format academic posters, stand-up banners, and graphic design services. A special rate for Congress for wide-format poster printing can be arranged up to a week prior to the start of Congress. Print jobs can be submitted online and  picked up at the Nest upon arrival.

 

Insider Tips for a Successful Conference

  • Our conference is spread across three principal buildings: the Neville Scarfe Building, the Ponderosa Commons, and the Henry Angus Building. There are select events in several other buildings, as well. Congress volunteers (in red T shirts) will be available across campus to help with wayfinding and other questions.
  • If you pre-ordered (and paid for!) a print copy of the conference program, be sure to ask for it at the CSSE hospitality desk inside the Education Building.
  • Better yet, scan the QR code (below) with your smart device to download the conference app. The app is updated constantly to ensure that the most accurate information is at your fingertips.
  • If you plan to use eduroam when you are on the UBC campus, we recommend that you set it up before you leave home. Your connection should then be seamless.
  • Consider bringing a reusable water bottle with you, instead of buying bottled water, and help support UBC’s sustainability efforts.
  • Presenting at the conference? Each session room at the conference is equipped with a basic AV package. If you are a Mac user, please bring your own adapter.
  • Have you added your name and contact information to CSSE’s Expert List? There is still time to do so before the conference! Please contact Katy Ellsworth to have your information added to our list.
  • If you are not sure about working with the media and would like to know a little bit more about what it entails, please consult our handy tip sheets found under Working with the Media.

Conference App

Scan this code with your smart device to download the Conference App.

The final PDF version of the CSSE 2019 conference program is still available. CSSE-SCÉÉ Program April 4 Final. This PDF version will not be updated after 5 April 2019. For the most current program information, please consult the conference app. You can use the search feature in Adobe Reader to search for a word in the title or the name of the author.  If you are no longer planning to present at the conference, please inform Mike Holden and your program chair.

Web version of the program.

Travel Assistance to Graduate Students

 

CSSE  offers travel support to graduate students attending the CSSE conference. A form will be available closer to the conference date on the CSSE Web site.

Eligibility:

  • A current paid student CSSE member.
  • A paid Congress + CSSE delegate for the current conference.

Expenses covered:

Only the major form of transportation may be declared – plane, train, bus and/or car; taxis to and from points of departure and arrival are not allowed. Claims will be based on receipts submitted with maximums based on gateways fares supplied on the form. Reimbursement will be based on actual money paid for the transportation. We do not reimburse the value of “loyalty” points.

Amount of support:

Since the percentage of reimbursement will not be known until all claims are received and a comparison is made with the amount made available by CSSE, it is impossible to say what is the reimbursement will be. In the past few years, we have been able to reimburse between 23% and 33% of the allowed claim submitted.

Requirements:

The Claim for partial travel reimbursement must be completed and received by the CSSE Secretariat by the appropriate deadline [typically the end of June].
You will need to provide proof that you are currently enrolled as a student. A student card is acceptable if it indicates the year you are a student. Otherwise please consider a transcript that indicates your enrollment in a current semester (either autumn or winter semester of the current academic year). Receipts must be included with claim. CSSE reserves the right to adjust any claim to conform to these guidelines. Payments are typically made in Oct

Entry Requirements for Visitors to Canada

Many visitors to Canada need an Electronic Travel Authorization (eTA) or a visitor visa. Delegates can find out if they need an eTA or a visa and if they need to give biometrics. While some delegates may not need an eTA or a visa to visit or transit through Canada, they will still need to:

  • Carry proper travel documents and identification for themselves and any children travelling with them.
  • Convince an immigration officer that they satisfy all other requirements to enter Canada. If they do not meet all the requirements, they may not be allowed to enter.

The Immigration, Refugees and Citizenship Canada Special Event Code for this event is: 19CSSC

Information for Presenters

The UBC meeting rooms are outfitted with PC computers loaded with Windows and Microsoft Office 2013 software. If you have booked use of this equipment via a Basic AV Package, the equipment will be unlocked for your use. We strongly encourage you to use these computers as they are pre-set with connections to the room’s internal AV system. If you have presenters who work with other software, you should advise them to ensure their files are compatible with these programs and backed up to a USB stick or cloud storage site. If a presenter is bringing their own laptop, especially if it is a Mac, they will need to bring their own adaptor. More: Info for presenters page 

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